Aviation Vehicles Administration Solutions

Zalima delivers specialised SPV administration and contract management services for a wide range of aviation transactions, including operating leases, finance leases, sale and leaseback transactions, and aircraft or engine securitisations.

With a presence in over 75 countries and access to favourable tax jurisdictions, we provide comprehensive, competitive services in the domicile of your choice for aviation leasing transactions.

Our experienced corporate services team, with expertise in accounting, tax, and legal matters, manages complex aviation finance structures. Leveraging our global footprint, we offer best-in-class solutions for aircraft leasing transactions, efficiently administering large, multi-jurisdictional structures.

Our range of solutions includes: 

Corporate Setup

A regulated aviation fund is typically established as a Qualified Investor Alternative Investment Fund (QIAIF). These funds address growing investor demand for aviation opportunities within a regulated framework, rather than alternative unregulated structures like SPVs or securitisations. Zalima brings extensive experience and specialised expertise to ensure aviation vehicles are structured for success.

We provide aviation-specific directors for client aviation structures. Our senior aviation directors have over 50 years of combined experience, having held senior roles at companies such as GPA and Airbus. Their deep industry knowledge allows them to provide meaningful guidance and oversight to aviation investment vehicles.

Zalima delivers comprehensive incorporation services tailored to the aviation sector, ensuring that aviation vehicles are established legally and effectively. Our services include:

  • Preparation and submission of incorporation documents
  • Registration with relevant local authorities
  • Structuring advice to optimise tax efficiency and operational effectiveness
  • Assistance with obtaining necessary licenses and permits
  • Guidance on compliance with statutory requirements

Our corporate secretarial services ensure aviation vehicles comply with all legal and regulatory obligations. We manage all aspects of corporate governance, including:

  • Organising, attending, and minuting board and committee meetings
  • Drafting and executing resolutions for routine and ad-hoc matters
  • Monitoring statutory filings and ensuring compliance with regulatory deadlines
  • Assisting with changes in directors or service providers
  • Providing ongoing secretarial support tailored to aviation SPVs

Zalima offers registered office services in key jurisdictions such as Luxembourg, Ireland, and the Cayman Islands, providing aviation vehicles with a recognised local presence. Our services include:

  • Provision of a local mailing address and mail forwarding services
  • Maintenance of statutory records and submission of annual returns
  • Liaising with local authorities and handling regulatory correspondence
  • Certification, notarisation, and legal review of critical documents
  • Obtaining Certificates of Good Standing and tax exemption certificates

Our domiciliation services ensure aviation vehicles meet all local regulatory requirements, maintaining a formal presence in the jurisdiction. We manage administrative functions, statutory filings, and compliance management to support smooth SPV operations.

Zalima provides aviation-specific director services, ensuring that structures are overseen by professionals with deep industry experience. Our senior aviation directors bring over 50 years of combined experience in leading aviation roles, offering guidance and strategic insight to clients.

>We also manage the execution and processing of SPV investment payments, ensuring all transactions are completed efficiently and accurately.



Fund and Leasing Services

Zalima’s aircraft leasing consultants are industry leaders with extensive securitisation expertise, providing dedicated support to SPVs across all types of aircraft leases. Our services include:

  • Sale and Leaseback: We manage the full complexity of sale and leaseback transactions, ensuring legal, financial, and operational aspects are handled accurately and efficiently.
  • Operating Lease: Our team delivers end-to-end support for operating leases, including contract management and compliance with international aviation standards.
  • Financing Lease: We provide specialised services for financing leases, ensuring transactions are structured effectively and meet regulatory requirements.
  • Securitisation of Aircraft or Engine Portfolios: With extensive experience in securitising aircraft and engine portfolios, we offer expert guidance and support throughout the entire transaction lifecycle.

Zalima provides expert guidance in launching regulated aviation funds, ensuring fund formation, compliance, and ongoing management are handled efficiently. Our services include:

  • Structuring advice and regulatory compliance for QIAIFs
  • Coordination with regulatory authorities
  • Preparation and submission of fund documentation
  • Ongoing administration and compliance support

Zalima offers a comprehensive suite of aviation leasing services tailored to SPVs, including:

  • SPV incorporation and ongoing management
  • Director and corporate secretarial services
  • Bookkeeping, taxation, and financial reporting
  • Bank account and treasury management
  • International registry compliance and share trustee services

Zalima delivers end-to-end aircraft lease management and administration, including:

  • Incorporation and management of Special Purpose Vehicles (SPVs)
  • Director and corporate secretarial services
  • Bookkeeping, taxation, and financial reporting
  • Management of aircraft leases across commercial and private aircraft using Leasepoint from AMT Sybex
  • Contracts management, including rental and maintenance invoicing
  • Creation and management of Aircraft Lease Portfolios, Lease Summaries, and Lease Marketing reports
  • Asset management through a Contracts Diary to ensure compliance with lease terms and covenants



Accounting and Financial Services

Zalima’s Accounting and Financial Services provide robust financial management and support for aviation vehicles. Our expert team understands the complexities of the aviation sector and delivers accurate, compliant financial services to maintain operational integrity.

We offer comprehensive accounting services to safeguard the financial health of aviation vehicles, including:

  • Preparation and analysis of management accounts
  • Strategic financial planning and budgeting
  • Maintenance of accurate and up-to-date financial records

We ensure the accuracy of financial records through regular reconciliations:

  • Daily reconciliation of cash balances and investment positions
  • Identification and resolution of discrepancies
  • Detailed reconciliation reports to support financial decision-making

Our cash management services help optimise liquidity and ensure efficient use of funds:

  • Cash flow forecasting and monitoring
  • Management of cash transactions and bank accounts
  • Investment of surplus cash to maximise returns

We manage the timely and accurate payment of aviation vehicle expenses:

  • Tracking and processing of expenses
  • Coordination with vendors to ensure prompt payments
  • Compliance with internal controls and regulatory requirements

Zalima handles all investment-related payments, ensuring smooth execution in line with contractual obligations:

  • Coordination with banks and financial institutions
  • Recording and reconciliation of investment payments
  • Compliance with regulatory and internal policies

We prepare comprehensive financial statements that comply with accounting standards and provide a clear view of an aviation vehicle’s financial position:

  • Preparation of balance sheets, income statements, and cash flow statements
  • Support for audit processes and regulatory reporting
  • Customised financial reports tailored to specific client needs



Investor Services

Zalima manages capital calls and distributions for aviation vehicles, ensuring all transactions are executed accurately and efficiently. Our services include:

  • Preparation and issuance of capital call notices
  • Coordination and processing of capital distributions
  • Reconciliation of capital accounts and investor reporting

We provide comprehensive AML and KYC services to ensure aviation vehicles comply with international regulations. Our services include:

  • Conducting thorough due diligence on investors and counterparties
  • Monitoring for suspicious activity and reporting as required
  • Ongoing compliance monitoring and recordkeeping

Zalima ensures aviation vehicles meet their FATCA (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) obligations, providing accurate and timely reporting to the relevant tax authorities.



Loan and Administration Services

Loan administration is a complex process that requires the expertise of a dedicated team of debt and capital markets specialists. Zalima’s Debt Servicing team manages the full life cycle of loan portfolios using Wallstreet Office (WSO) for efficient administration. We handle all fund flows, calculations, and portfolio management, allowing managers to focus on asset selection and performance.

Our services include: 

  • Maintaining borrower databases and lender registers
  • Managing official communications between borrowers and lenders
  • Ensuring compliance with withholding tax requirements
  • Daily reconciliation of positions and cash accounts


  • Calculation of interest, principal repayments, and recoveries
  • Processing principal paydowns, disbursements, and manager fees
  • Supporting manager fee calculations for rated, non-rated, public, and private transactions

  • Corporate borrowers, performing and non-performing (NPL) loans
  • Secured and unsecured loans, leveraged loans, and loan portfolios
  • Bilateral, club, and syndicated loans

  • Rapid onboarding and KYC processes
  • Documentation review and negotiation
  • Disbursement and repayment accounting
  • Processing waivers and amendment requests
  • Banking operations and reporting activities

  • Managing payments of principal
  • Providing end-to-end support for all loan transactions



Other Services

In addition to our core offerings, Zalima provides a suite of specialised services to support the diverse needs of aviation vehicles. These services ensure operational, financial, and regulatory matters are managed with precision and full compliance.

Zalima acts as a paying agent, managing the distribution of dividends and interest payments to shareholders. Our services include:

  • Processing and managing payment transactions
  • Maintaining accurate payment records and reporting
  • Communicating with shareholders while ensuring regulatory compliance


We manage payroll for employees and directors, ensuring all obligations are met accurately and in compliance with tax and regulatory requirements.

Zalima provides VAT support to ensure aviation vehicles meet all VAT obligations. Our services include:

  • VAT registration and compliance
  • Preparation and submission of VAT returns
  • Advice on VAT planning and strategy

We act as a fiduciary for aviation vehicles, holding and managing shares while ensuring all shareholder rights and obligations are properly administered.

Zalima serves as a note trustee, acting as an intermediary between noteholders and issuers. Our services include:

  • Monitoring compliance with note issuance terms
  • Administration of interest and principal payments
  • Managing noteholder communications and meetings



Benefits

Selecting Zalima for aviation vehicle solutions delivers expert guidance, robust protection, and improved operational efficiency. Our comprehensive services are tailored to meet each client’s specific needs, supporting business objectives and growth.

  • Specialised Expertise in Aviation Transactions

    Zalima’s team has extensive experience managing complex aviation finance structures, providing full support for aircraft leasing transactions. With expertise in accounting, tax, and law, combined with a global footprint, we efficiently administer large, multi-jurisdictional aviation structures to ensure effective and compliant management.

  • Comprehensive Support for Structured Finance

    Our structured finance services cover a wide range of products, including CLOs, CDOs, securitisations, and private debt. By integrating SPV administration, company secretarial services, and financial management, Zalima ensures structured finance transactions are executed with precision, optimising operational efficiency and regulatory compliance.

  • Efficient Loan Administration

    Using Wallstreet Office (WSO) for loan administration, our Debt Servicing team manages the full life cycle of the loan book. Services include asset administration, reconciliation, trade capture, and bespoke client reporting. This allows fund managers to focus on asset selection and performance while we handle all administrative tasks expertly.



Aviation Transaction Services

With a presence in over 75 countries within our double tax treaty network and access to favourable tax jurisdictions, Zalima provides comprehensive and competitive services in the domicile of your choice for aviation leasing transactions.